MICE Services
MICE (MEETINGS, INCENTIVES, CONFERENCES AND EXHIBITIONS)
MICE is an acronym for meetings, incentives, conferencing, and exhibitions. It’s a common terminology that incorporates a niche tourism group dedicated to the logistics of business events.Many cities of the world depends upon MICE industry for their revenue.
- Meetings: One-time or repeat travel events centered around an activity or goal. Meetings often take place at hotels or convention centers.
- Incentives: Trips planned as a professional reward, often for performance or loyalty to the sponsoring company.
- Conferences: These are pparticipating meeting held for discussion, fact-finding, problem solving and discussion.A conference’s primary goal is the exchange of information, usually relevant to a particular topic area. Fundamentally, conferences are usually of limited duration with specific objectives.
- Exhibitions: An event geared toward the display and promotion of products or services. Like conferences, there is usually a particular category of focus involved.
We at Hi-Five Travel Services, are a team of professionals having ample experience in MICE industry. We cater for all aspects of organizing Conferences, Business Delegation Meetings, Event Management, Seminars, Exhibitions, Product Launches and Incentives Travel.Every single event is designed to suit the specific requirements of our clientswith utmost care, just from the pre-event preparations, during the event itself and through to post event.
Our Services for MICE:
- Assistance in bidding for the Conference;
- Budgeting as per Organizers’ projection;
- Negotiation and contracting with vendors;
- Planning&Announcement of Event
- Coordination with Speakers having expertise in related topic of event;
- Marketing & Promotion (India & overseas) through various marketing tools;
- Database Search & Data Management;
- E-mailers & Postage;
- Telemarketing services;
- Designing, printing of posters, Badge and VIP cards.
- Preparation and Handling Website;
- Making promotional films relating to event;
- Sponsorships & Grants from the concerned authorities;
- Ministry Approvals - protocol & liaisoning;
- Venue Selection - Accommodation and Social Functions.
- Secretariat set-up
- Online facilities for Registration / Abstract submission
- Visa Assistance / confirmed delegates listing with Ministry of Home Affairs
- Assisting with CMS;
- Finalization of Vendors for Auxiliary services;
- Audio - Visual arrangements;
- Layout plans and Exhibitor Manual;
- Arranging Booth space at Exhibition Hall;
- Selection of Souvenirs;
- Liaison between participants& organizers;
- Correspondence and follow-up reports to the organizer.
- Venue/Booth set-up;
- Meeting hall planning / seating arrangements;
- Signage - Backdrops, indication signs, placards;
- Hall decoration & check-up for preview rooms;
- Exhibition stalls and branding signage
- Information and Message counters.
- Secretariat setup –Registration set up& Assistance counters.
- Badges distribution and Transport stickers;
- Distribution of Delegate kitbags and contents
- Account Team Counter;
- Business center - fax / internet and photocopy facilities;
- Human Resource allocations / briefs;
- Airport facilitation desk: Airport pick and drop by AC Vehicle;
- Transport & shuttle services to Venue / Social functions/ hotel;
- Audio Visual equipment and Technical staffing;
- Photography and video coverage;
- Hall Management -Comperes, ushers, dais plates;
- Speeches distribution;
- Simultaneous interpretation and language assistants;
- Documentation - in all major global languages, editing, laser, printing,translation, proof reading, photocopying, binding;
- Abstract production and distribution;
- Exhibition security;
- Catering and Theme functions;
- Cultural shows;
- Day tours Management and Entertainment services;
- Closing ceremony –Distribution of Certificates, Souvenirs and Mementoes.
Transfers and send offs
- Post Conference Tours;
- Editing and printing reports;
- Post Conference correspondence with Participants & organizers;
- Closing and settlement of accounts;
- Closure of conference;
- Reviews and reports.